31% savings delivered

The Brief

APS worked with a client to review one category of spend with the sole objective of reducing spend and costs, whilst also improving business management information and supplier relationships.

The Appraisal

APS worked with the client to complete an initial review of the spend data, which included delving deep into current system information. 
The way goods were procured was also reviewed as well as current activities with the supplier, existing contracts and business management information.
The findings highlighted that the procure to pay process was not efficient, there was no management information, the system information was incorrect in some areas and there was no contract in place.

The Process

APS worked with the client to develop a basket of goods, and an Request for Proposal, (RFP)
We develop a sourcing strategy whereby the incumbent was invited to provide a proposal as well as 2 potential new suppliers.
The RFP clearly outlined the success criteria for which a contract was to be awarded against and that each supplier would be treated equally and fairly.
Initial proposals were assessed, meetings held with the suppliers and further follow on meetings, all supported by APS.


  • Incumbent supplier was not successful and a new supplier brought on board

    • 3 year contract awarded​

  • Immediate 31% spend reduction through improved discounted pricing

  • Transactions reduced by 88%

    • Framework order and monthly invoicing vs new PO for each requirement​

  • Total savings equated to 31% of total cost

  • Improved business management information which includes

    • Split by different departments

    • Usage and spend by product

    • On going cost saving plan to be implemented

Get In Touch

"Turn your spend and suppliers into your competitive advantage""


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